The 20 best apps for the office for businesses, home offices, and hybrid work

Category: Desk Booking

PULT

PULT is an app for workplace and room booking. Employees can use a digital office plan to select available workstations, rooms, and zones and make binding reservations for themselves. In addition, it is possible to see who is working in the office on which day, which facilitates coordination within the team.

Bookings can be made via browser, smartphone, tablet, laptop, or integrations such as Slack or Microsoft Teams.

In addition to booking, the software also offers functions for office and space management, such as evaluations of the use of individual rooms and zones or of general office utilization.

• Workplace booking in open-plan offices and desk sharing models
• Overview of attendance in the office
• Planning and optimization of land use

Category: Communication & Meetings

Slack

Slack is an app for team communication and is used in many companies as an alternative or supplement to email. The tool organizes communication in channels that can be created based on topics, projects, or departments. In addition, direct messages, group chats, and integrated audio and video huddles are available.

One important advantage of Slack is the large number of integrations. Services such as Google Workspace, Microsoft 365, project management tools, and CRMs can be connected directly, allowing information and notifications to converge in one place. Files can be shared and commented on within channels, keeping discussions and context transparent.

Microsoft Teams

Microsoft Teams is a platform for internal communication and collaboration that can be installed as an app. It offers chat, video and audio conferencing, file sharing, and collaborative document editing within Microsoft 365. 

Channels and team rooms allow conversations, files, and workflows to be organized by topic. Meetings can be held using features such as screen sharing, recording, and integrated Microsoft whiteboards. Close integration with Outlook, SharePoint, and OneDrive allows appointments, emails, and files to be accessed directly from Teams.

Category: Task & Project Management

Asana

Asana is a work and project management platform in the form of an app that can be used to plan and track tasks, projects, and workflows. Teams create projects, describe tasks, assign responsibilities, and set deadlines. The work can be displayed in different views, such as a list, board (Kanban), timeline, or calendar. 

Asana positions itself as a central hub for status overviews and goal tracking. The service also offers automation and reporting features and, in newer versions, AI-supported assistance with workflows and evaluations.

ClickUp

ClickUp is a work management platform that organizes tasks, projects, and processes in a single interface. The app combines task lists, Kanban boards, Gantt views, calendars, simple documents, and (depending on the plan) time and goal tracking. Tasks can be assigned to responsible parties, due dates, priorities, and custom fields.

ClickUp is typically used for planning and managing projects in teams, mapping recurring business processes in boards and lists, and providing a comprehensive overview of tasks, statuses, and responsibilities.

monday.com

monday.com is an app that teams can use to organize tasks, projects, and workflows in table and board views. Data points are maintained in rows and columns and can be transferred to different views (timeline, calendar, Kanban, charts). Automations and integrations help standardize notifications, status changes, or transfers between systems.

monday.com is used for project, campaign, and task planning in teams, for building pipelines in sales, recruiting, and content, and for workflows with simple automations.

Todoist

Todoist is a task list app for personal and team organization. Tasks can be grouped into projects and assigned due dates, recurring dates, priorities, and labels. Filter and search functions help you sort tasks by context, date, or importance.

With Todoist, you can organize your personal tasks in the office and on the go, create simple to-do lists for small teams or projects, and map out recurring tasks and routines.

Air table

Airtable combines the operating concept of a spreadsheet with a database function. Users manage information in tables that can be linked to each other via relationships. Different views such as grid, Kanban, calendar, Gantt, or forms can be created for the data; simple automations and integrations connect Airtable to other tools.

In Airtable funktioniert die Verwaltung von Projekten, Content-Plänen, Assets oder Kontakten, der Aufbau individueller kleiner Datenbanken ohne eigene Entwicklung sowie Reporting und Übersichten über Prozesse auf Basis einheitlicher Daten.

Category: Knowledge, Documentation & Collaboration

Notion

Notion is a work environment that combines notes, documents, wikis, databases, and task management in one app. The tool is used to document knowledge, build internal wikis, and manage projects with related information in one place. 

In Notion, content is organized on pages that can be freely structured (text, tables, checklists, relationships, database views). This allows teams to map project plans, meeting notes, knowledge bases, and dashboards in a single interface.

Category: Productivity Suites & Office

Google Workspace

Google Workspace is a suite of cloud-based productivity and collaboration tools. It includes Gmail, Google Calendar, Drive, Docs, Sheets, Slides, Meet, and Chat, which can be installed as apps. The goal is to bring email, files, communication, and collaboration entirely into the browser. 

Documents are stored in Google Drive and can be edited by multiple users simultaneously. Video and audio conferences are possible via Google Meet, Google Calendar is used for scheduling appointments, and Gmail serves as an email tool.

Category: Workshops, visual collaboration & design

Miro

Miro is an online whiteboard for visual collaboration in the form of an app. Users can place and organize sticky notes, text, shapes, lines, and other elements on a digital board that can be zoomed in and out freely. The tool is suitable for brainstorming, workshops, process visualization, and planning in distributed teams. 

Miro provides many templates, such as for flowcharts, customer journey maps, retrospectives, and roadmaps. Content can be edited collaboratively in real time, including comments and presentation mode. 

Figma

Figma is a design and prototyping app that is mainly used in a browser (web app). Teams create user interfaces, layouts, and prototypes and can collaborate on files in real time. Comments, version histories, and component libraries enable consistent design and coordination between design, product management, and development.

With Figma, you can design user interfaces for web and mobile applications, create clickable prototypes for testing and approval, and maintain designs with reusable components.

Canva

Canva is an app that can be used to create graphics, presentations, social media posts, and simple documents based on templates. Content is compiled using drag-and-drop in an editor that provides fonts, shapes, stock photos, videos, and other elements. The app is designed for non-designers and enables quick results and exports.

With Canva, you can create presentations, flyers, and simple marketing materials, as well as content for social media, internal communications, or training materials. You can customize all designs to match your own corporate design (logo, colors, fonts).

Category: Files, Storage & Documents

Dropbox

Dropbox is a cloud storage service that stores, synchronizes, and shares files online. Users store files in a local Dropbox folder, which is synchronized with the cloud so that content is available on different devices and via a web interface. Additional management features are available for teams, such as assigning permissions and structuring team folders. 

One focus is on file sharing: files and folders can be shared via links. Depending on the plan, password protection, expiration dates, and restrictions on download options for shared links can be used, among other things.

Adobe Acrobat

Adobe Acrobat includes applications and services for viewing, editing, and managing PDF documents. Users can create PDFs, add comments, edit content, convert documents to other formats (e.g., Word, Excel, PowerPoint), and fill out forms. In conjunction with the mobile scanning app, paper documents can be captured with a smartphone and processed directly as PDFs.

Adobe Acrobat enables you to process and annotate contracts, quotes, and documents, merge, split, and convert PDF documents, and digitize paper documents and forms.

Category: Scheduling & Time Tracking

Calendly

Calendly is a web app for automated scheduling. Instead of coordinating appointments via email, users create a personal booking link that others can use to select an available slot in their calendar. Calendly checks availability against connected calendars (e.g., Google Calendar, Outlook) to avoid double bookings. 

The user specifies when they are generally available (e.g., weekdays, times, buffer times) and defines different event types, such as a 30-minute initial consultation or a 60-minute internal meeting. Calendar entries are automatically created for confirmed appointments; common video conferencing solutions such as Zoom, Google Meet, or Microsoft Teams can be integrated directly, so that a separate conference link is generated for each meeting.

Toggl Track

Toggl Track is a time tracking app that focuses on projects, clients, and activities. Users start and stop timers or record times manually; entries are assigned to projects, clients, tags, or tasks. This allows working hours to be evaluated in detail, for example for billing, budget control, or internal analyses.

Typical features include daily, weekly, and project overviews, reports by customer/project/activity, and export options (e.g., as CSV or PDF).

Category: Security & Passwords

Bitwarden

Bitwarden is a password manager app that stores login details, secure notes, and other confidential information in encrypted form. Users create entries (login, password, URL, note) and can organize them into collections. Browser extensions and apps support the automatic filling in of login details on websites and in applications.

Bitwarden uses a zero-knowledge model: data is encrypted on the client side; due to the architecture, the provider has no access to the decrypted content. The service is available as a cloud solution, but can also be self-hosted in certain plans. For teams and companies, there are organizational functions for sharing vaults, managing access rights, and policies.

Category: Asynchronous communication (video)

Loom

Loom is an app for asynchronous video communication. Users can record their screen, camera, and microphone and share the resulting video via a link. This allows them to provide status updates, explanatory videos, or feedback without having to schedule a live meeting.

Recordings can be annotated with comments and reactions; viewers can watch the video in their browser without having to download any files. Loom is particularly suitable for product demos, walkthroughs of documents or processes, and for explaining complex topics that would be difficult to understand in text form alone.

Category: Expense & expense management

Pleo

Pleo is a corporate expense app that combines physical and virtual corporate cards with expense and receipt tracking via a smartphone app. Employees pay with Pleo cards and then take a photo of the receipt; the transaction is assigned to the expense and can be categorized, assigned to projects, or annotated with notes. Overviews, exports, and interfaces to common accounting software are available for bookkeeping purposes.

Pleo offers management of employee expenses and ongoing expenditures, simplification of receipt collection and accounting preparation, and an overview of costs by cost center, project, or team.

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