Possible applications for PULT Presence

PULT Presence: TL;DR

• Mechanism: Presence is automatically detected as soon as the employee's device (laptop or smartphone) connects to the existing company Wi-Fi.
• Check-in method: Check-in is “zero-click.” This means that employees do not have to perform any manual actions.
• Required infrastructure: The system uses the existing Wi-Fi infrastructure and does not require any additional sensors.
• Data processing: PULT Presence provides real attendance data and is GDPR-compliant. No conclusions are drawn about the behavior or performance of individual employees.
• Possible applications: Attendance detection without sensors, office evaluation based on real attendance data, no-show management, effortless check-in.

How does PULT Presence work?

PULT Presence is a feature of PULT that automatically detects the actual presence of employees in the office. It works without additional hardware and without your employees having to check in manually.

Presence is recorded as soon as an employee's device, i.e., laptop or smartphone, connects to the company Wi-Fi. The process is completely automatic and is therefore referred to as zero-click check-in. 

The existing Wi-Fi infrastructure is usually sufficient for this. One of the biggest advantages of PULT Presence is that the vast majority of our customers do not need to retrofit any hardware in their offices.

The recorded data is processed in accordance with GDPR. Only presence information is recorded, not movement profiles or performance data of individual persons.

What is PULT Presence used for?

PULT Presence provides you with data on actual office attendance and office utilization, conveniently addresses the typical problem of no-shows, and supports your future space and resource planning based on actual usage data, not just bookings.

Determining actual office utilization

With PULT Presence, you can see exactly how much your office is really being used. Presence detection is based on actual Wi-Fi connections and not on bookings that may not have been used. This gives you a realistic picture of your utilization, by day, week, or location.

Automatic no-show management

PULT Presence automatically detects when employees do not use booked workspaces or rooms. After a period of time specified by you, the space is released again. This prevents unnecessary blocking of resources and ensures that all colleagues have fair access to workspaces, rooms, etc.

Space planning and desk sharing quota

Thanks to reliable attendance data, you can calculate precisely how many workspaces are actually needed. You can see whether areas are permanently under- or over-occupied and can adjust desk sharing quotas and actual space requirements based on data.

Control desk sharing and flex desks

Check-in happens automatically as soon as a device connects to the Wi-Fi. No one has to sign in manually or open an app. This keeps your desk sharing model running smoothly and without any extra work for your team.

Planning hybrid working models

With PULT Presence, you can see how often and on which days employees are actually in the office. This data helps you to design realistic hybrid rules and better coordinate team days. You can quickly see whether your current balance between home office and office is working.

Office evaluation and reporting (Office Insights)

The dashboards provide you with evaluations of utilization, no-show rates, and usage trends. This allows you to observe developments over weeks and months and make decisions based on actual reliable figures.

Without real presence detection with PULT Presence, you would only be able to work with booking data, which is often diluted by no-shows.

Support in visitor management

When guests arrive, reception can immediately see whether the host is already in the building. This saves organizational effort and ensures a professional process. The host also receives an automatically generated notification when their guest checks in.

Data protection-compliant evidence and compliance

PULT Presence is fully GDPR-compliant. Only attendance information is recorded, not movement profiles or personal performance data.

This means you get the data you need without invading your employees' privacy. PULT does not allow any conclusions to be drawn about the behavior of individuals.

Quick location assessment

After just two to four weeks of using PULT Presence, you will have a solid data basis for seeing how your office is actually being used. This is enough to identify patterns in attendance and booking behavior and make decisions for further planning.

Basis for operational services

The utilization data also helps you manage office services such as cleaning, catering, or technical support. You can tailor these services precisely to actual needs because, for example, rooms that are rarely or never used do not need to be cleaned.