Designing the perfect office: lighting, ergonomics, layout, and technology

With a well-thought-out office design, you can set up your workplace in such a way that you can work with greater concentration, have fewer distractions, and make full use of the space.

By Isolde Van der Knaap
0 min reading
January 15, 2026
February 25, 2026
Designing the perfect office: lighting, ergonomics, layout, and technology

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Designing office space: the most important points in brief

  • Position your workspace in natural light: Place your desk sideways to the window to avoid glare.
  • Ergonomics: Height-adjustable desk, adjustable chair, monitor at eye level, short distances to keyboard and mouse.
  • Divide the room into zones: Clearly separate areas for concentrated work, interaction, relaxation, and storage.
  • Acoustics: Use carpets, partitions, acoustic panels, and plants; relocate noisy activities to quiet rooms.
  • Lighting: Basic lighting plus workstation lighting for uniform brightness and fatigue-free working.
  • Storage space: Store everyday items within easy reach, store infrequently used items in closed cabinets, clear categories and fixed cable routes.

Step 1: Describe what you want your office to be able to do

Gather all activities, equipment, space requirements, and your budget for designing the office space. This works for an individual office as well as for an office for your team or an open-plan office.

  • Activities: How much time do you spend in front of a screen? How often do you have video calls or phone calls? Are meetings held in person?
  • Work equipment and documents: What equipment do you use on a daily basis? What documents do you need? Are sketches or illustrations created?
  • Space requirements: What needs to be accommodated in the room next to your desk? Are cabinets or visitor seating required?
  • General conditions: What is your budget for designing the office space? Will you carry out the redesign in one step or split it up?

Step 2: Plan the floor plan and layout

Start with the desk and position it sideways to the window. This allows you to use daylight without reflections on the monitor. Avoid positions directly in front of radiators, doors, or passageways, as these cause drafts and unrest. You can ensure a very peaceful environment by furnishing your office according to Feng Shui principles.

  • Define functional zones: Divide the room into a workspace, an area for communication (e.g., with customer visits) if necessary, and storage space.
  • Route: Can the chair roll freely? Are doors, windows, and cabinets accessible without obstacles? Is the route to the workplace clear?
Tip: In open-plan offices, you should plan the zoning very carefully. Zones with individual workstations for concentrated work should be located away from team areas or telephone areas. You can organize this in a space-saving yet appealing way via desk sharing.

Office layout options

You can adapt these basic shapes to the size of the room:

  • Wall workstation: Suitable for small rooms. The desk stands against a wall, saving space.
  • Window-side workstation: Ideal for good lighting. The desk is positioned parallel to the window, creating a calm line of sight.
  • Island or center placement: Useful for larger rooms or team use. The table stands freely in the room and allows for flexible extensions.

Step 3: Implement ergonomics

For an office that is used almost exclusively by yourself, you can adjust the desk and chair to suit your height and preferred sitting position. In open-plan offices, every workstation should be equipped in the same way so that different users can also set themselves up comfortably.

  • Adjusting seat and table height: Adjust the seat height so that your feet are flat on the floor and your legs form an open angle. Adjust the table height or your seat height so that your forearms can rest horizontally without your shoulders rising.
  • Use the backrest and armrests: Lean back completely against the backrest. Adjust the armrests so that they support your forearms and relieve pressure on your shoulders.
  • Position the monitor at eye level: The top edge of the screen should be approximately at eye level. The distance should be about an arm's length away. If you are using a laptop, combine it with an external keyboard, mouse, and a riser.
  • Place the keyboard and mouse close to your body: Both input devices should be directly in front of you so that your arms remain close to your body and you do not adopt a sideways evasive posture.
  • Change positions: Switch regularly between sitting, standing, and short periods of movement. Even short breaks can relieve strain on your back and neck.

Ergonomics in open-plan offices: Equal equipment for all

In open-plan offices, all workstations should be set up in the same way:

  • height-adjustable desks
  • adjustable office chairs
  • Monitor arms or stable monitor stands
  • Docking stations or universal adapters
  • Identical peripherals (keyboard, mouse, headset holder)

This enables ergonomic working for everyone and prevents large differences in quality between individual workstations.

When every workstation is equipped with identical technology, different users can quickly set it up without having to search for or reconnect anything. This enables active desk sharing and ensures that every workstation is ready for immediate use.

Step 4: Plan your lighting concept

Light has a direct effect on human well-being and can have a positive influence on concentration.

  • Daylight: Position your desk sideways to the window. This will help you avoid glare on your screen while still taking advantage of natural light. Make sure that direct sunlight does not fall on your work surface. If necessary, use light curtains or an adjustable sunshade.
  • Basic lighting for the room: Uniform ceiling lighting prevents harsh shadows and reduces eye strain. It should illuminate the entire room without causing glare.
  • Workplace lighting: Use an adjustable table lamp. Position it so that it does not shine on the monitor and your writing or reading area remains clearly visible. For right-handed people, it makes sense to have the lamp on the left, and for left-handed people on the right.
  • Light color and brightness: Neutral white light is suitable for working at a computer screen. It supports consistent perception without significant color distortion. Ensure that the brightness can be adjusted to suit daylight conditions and the task at hand.
  • Shadows and reflections: Use matte surfaces to reduce reflections. Check whether windows, lamps, or bright surfaces are reflected in the monitor. Small adjustments to the position of the desk or screen are often enough to eliminate distractions.
  • Video calls: For a clear video image, your face should be lightly lit from the front. Side lighting creates more natural contours than direct light from above.
  • Combine light sources: Use basic lighting, workplace lighting and, optionally, a third light for shelves or a wall. The combination makes the room appear less flat and improves orientation and concentration.

Step 5: Select colors, materials, and style

Light wall colors such as white, off-white, or light gray create a clear and calm office environment. They reflect light well and ensure even lighting. All other colors and the choice of materials have an impact on well-being in the office.

  • Accent colors: Use selected accents to create orientation or highlight certain areas. A single wall, a piece of furniture, or smaller elements are sufficient. Too many colored surfaces tend to create unrest.
  • Select materials based on usage: Work surfaces should be robust and easy to clean. Matte table tops prevent reflections. Chairs and frequently touched elements should be durable and easy to clean.
  • Textiles for better acoustics and atmosphere: Carpets, curtains, and textured fabrics absorb sound and improve room acoustics. At the same time, they add a pleasant tactile quality to the room.

Four simple styles:

  • Scandinavian: Light colors, natural wood, clean lines. Good for quiet work environments.
  • Modern minimalist: Neutral colors, smooth surfaces, minimal decoration. Reduces visual distractions.
  • Natural/Biophilic: Wood, plants, muted green tones. Ensures a balanced indoor climate.
  • Industrial: Metal, darker tones, rougher surfaces. Works well in larger rooms or lofts.

Step 6: Plan storage space and organization

You can determine your personal storage space requirements based on your current office situation. Don't expect to need significantly less, even if you plan to declutter before the redesign. For open-plan offices with desk sharing, there are many ways to make your employees' daily work easier.

  • Sort storage space according to use: Keep things you need every day within reach. Documents you rarely need can be stored in closed cabinets.
  • Combine open and closed storage: Use open shelves for quick access and closed compartments for things that are visually distracting or need to remain confidential.
  • Tidy up cables: Use cable ducts or Velcro strips. This will visibly tidy up your workspace.

Storage space in open-plan offices and desk sharing

Step 7: Acoustics and indoor climate

Quiet and subdued acoustics promote concentration and improve speech intelligibility in video calls. Acoustically active elements can be used in both your personal office and in an open-plan office.

  • Reduce reverberation: Use elements that absorb sound: carpets, curtains, upholstered furniture, or wall absorbers. They reduce reverberation and improve speech intelligibility.
  • Identify sources of noise: Check which sources in the room are causing disturbance: printers, fans, hallway or street noise. If possible, move loud devices to adjacent rooms.

Acoustics in open-plan offices and desk sharing

  • Zones for different activities: Separate concentrated work, exchanges, and meetings spatially. Quiet workplaces require acoustic shielding. 
  • Acoustically effective furnishings: Use room dividers, partition walls, textile surfaces, ceiling panels, or acoustic ceilings for sound absorption. Large plants or green partitions also have a dampening effect.
  • Provide quiet areas: Telephone booths and small meeting rooms prevent conversations and video calls from disturbing colleagues.

Designing offices for desk sharing

Desk sharing requires a different office structure than a traditional open-plan office, but offers significant advantages for both employers and employees. Workstations that were previously assigned to individual employees are no longer necessary. Instead, the entire office space can be redesigned to benefit employees.

  • Quiet zones for concentrated work: Individual workstations with acoustic shielding.
  • Exchange and workshop areas: Open spaces, rollable tables, and furniture that can be freely arranged.
  • Private spaces: Phone booths and small meeting rooms for conversations and video calls.
  • Break areas: Lounges or kitchen areas for relaxation and socializing.

PULT is your booking software for desks, rooms, and zones. With PULT, you can offer your employees the security and freedom to book suitable spaces at any time.

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FAQ

Have questions?

What makes for good office design?

For good office design, consider your workflows, lighting, acoustics, storage space, ergonomic furniture, and areas for concentrated work, communication, and breaks.

How do I set up an ergonomic workplace?

The chair and table must be height-adjustable. The monitor should be at eye level, with the keyboard and mouse close to the body. Your feet should be flat on the floor and your shoulders relaxed.

How do I position the desk correctly?

The desk is best positioned sideways to the window in order to make use of daylight and avoid glare. Doors, radiators, and walkways should not be directly behind or in front of the workstation.

How can I improve the acoustics in my office?

Acoustic panels, carpets, curtains, partitions, and plants dampen reverberation. Phone calls and meetings should take place in quiet rooms, especially in open-plan offices.

What storage solutions make sense in the office?

Daily work equipment should be within easy reach, while rarely used documents should be stored in closed cabinets. Cables should be routed along fixed paths. Lockable lockers or rolling containers are necessary for desk sharing.

How is an office for desk sharing designed?

The office is divided into zones: quiet, exchange, retreat, and breaks. All workstations are equipped with the same technology (monitors, docking stations, peripherals). Personal lockers and a clean desk policy are also required.

Why is personal storage important when sharing desks?

Since there are no fixed desks, employees need to be able to store their work equipment and personal belongings securely. This requires lockers, rolling containers, or storage cubicles.

About author

Isolde Van der Knaap

Hybrid Work Enthusiast and Account Executive

LinkedIn

At PULT we're designing the future of the hybrid workplace for companies and their employees. Focused on SME and mid market customers in Eruope, I'm working on everything from Customer Discovery to Onboarding. I'm very passionate about new work and moved to Hamburg in 2024 even though I'm originally from France.

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Office Insights

The Paperless Office: A step-by-step guide from piles of paper to a digital workflow

The paperless office describes an ideal state in which documents, approvals, and internal processes are handled without a parallel analog system. However, many attempts at digitization result in duplicate records, a situation that can be avoided.

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The Paperless Office: The Basics

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A paperless office can only be achieved when processes and documents are transformed together. However, parallel structures undermine both the concept and the benefits.

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For legally compliant archiving in accordance with GoBD, retention periods of 6 and 10 years apply. Digitally archived documents must be stored in a manner that ensures they are complete, unalterable, and can be reconstructed at any time for audit purposes.

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Implementing a paperless office: Assess the current situation, prioritize appropriate processes, select software, involve the team, and evaluate the results after 90 days.

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PULT digitizes room reservations, desk bookings, and visitor management in a completely paperless manner and integrates directly with MS Teams, Slack, Personio, and HiBob—as part of a paperless office management system.

What distinguishes a truly paperless office from a digital filing system?

Going paperless starts with ensuring that a process—such as approving a vacation request or processing an incoming invoice—runs from start to finish without any physical documents. If, on the other hand, you simply scan a document and forward the PDF via email, you’ve eliminated the paper, but not the process.

Document vs. Process: What's the Difference?

Document digitization converts a paper document into a file. Process digitization redesigns the workflow behind it: Who submits the request, and where? Who approves it, and how? Where is the result stored in an audit-proof manner and immediately retrievable? Only when both are combined can a paperless office without parallel structures be achieved.

What aspects of office work can be made paperless?

As a general rule, almost all processes that have been handled on paper up to now can be digitized:

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Inbox: digital inbox with automated forwarding.

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Invoice Processing: Digital Incoming Invoices with Accounting Integration.

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Contracts and Documents: DMS with full-text search and access rights.

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HR documents: digital personnel file, electronic time tracking.

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Visitor Management: Digital check-in processes instead of paper lists, as with visitor management using PULT.

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Room and desk reservations: Reservation systems instead of notice boards and in-person reservation arrangements.

Digital booking of rooms and seats in PULT, with automatic check-in and AI-powered meeting room management.

What legal considerations do I need to keep in mind when setting up a paperless office?

The key legal pillars of the paperless office in Germany are the GoBD, document retention periods, and the e-invoicing requirement.

GoBD and Audit-Compliant Archiving

A digitally archived document is considered GoBD-compliant if it meets three principles:

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Completeness: No document may be missing or deleted without verification.

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Immutability: Subsequent changes must be prevented or fully logged.

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Traceability: Every access can be reconstructed by auditors.

Retention periods apply regardless of format: 10 years for accounting documents, balance sheets, and tax-related business correspondence; 6 years for other business correspondence. A GoBD-certified document management system (DMS) then technically implements these requirements.

E-Invoicing and Other Digitalization Requirements

Starting in January 2025, all B2B companies in Germany must be able to receive e-invoices. The requirement to send e-invoices will take effect in 2027 for companies with annual revenue exceeding 800,000 euros, and in 2028 for all companies.

Beforehand, the general processing of invoices should already be fully digitized so that the transition to e-invoicing can then be made with comparable ease.

What software do I need for a paperless office?

Setting up the right software infrastructure for a paperless office means making a decision for each category and finding the best tools for hybrid work for the company. Four categories cover the majority of paper-related processes:

Category Tools (Examples) What is it for?
Document Capture & DMS DocuWare, ELO, M-Files Audit-compliant archiving, full-text search, access rights
Digital Signature Skribble, DocuSign Legally valid signature without a printout
Invoice Processing DATEV, Lexware, Candis Incoming invoices, accounting integration
Office Management PULT Room booking, desk booking, visitor management, and parking management, integrated with Microsoft Teams, Slack, and HR systems

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How do I implement a paperless office step by step?

To move toward a paperless office, first map out the processes taking place in your office, review and streamline the most important ones, select the appropriate software, and then work with your team to implement the now-digital process.

1

Assess the current situation. Document all paper-based processes, including the steps involved: who does what, when, and using what medium?

2

Prioritize processes. Start with the area that offers the greatest time savings. This typically involves incoming invoices or HR processes, as they are time-consuming and prone to errors.

3

Consolidate your tool stack. A few comprehensive platforms are better than a multitude of individual tools, because data interfaces remain the most common source of errors. Choose tools that communicate with each other.

4

Involve the team before rolling out the tool. Employees won't use tools they know nothing about and don't see as benefiting them personally.

5

Evaluate after 90 days. What usage rates have the tools achieved? Where are there still media breaks? What needs to be revised?

How to Keep Your Office Paperless for the Long Term

Your employees will follow the digital processes as long as there is no reason to deviate from them. Therefore, the processes—and especially the software—in the paperless office must offer them everything that was previously possible on paper and even go beyond that.

With PULT, you can manage all aspects of your office operations: room reservations and automated meeting room management, presence detection, office usage analytics, visitor reception, and more:

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Visitor Management

Organizing an Event: Checklist, Permits & Legalities 2026

If you organize an event, you now bear more legal responsibility than you did just a few years ago. New requirements for safety documentation, GDPR obligations regarding participant data, and changes to liability rules mean that event planning has become a task where relying on an outdated checklist can quickly become costly.

Learn More

Organizing an Event: The Basics

  • Public events involving a large number of people are subject to a require a permit in Germany: Depending on the state and the type of event, applications must be submitted to the relevant authority at least 12 weeks in advance
  • Since the stricter requirements took effect in 2025/2026, event organizers must actively maintain their safety documentation: In the event of a claim, anyone who cannot provide complete documentation bears the burden of proof, regardless of whether there was any fault
  • The GDPR applies to participant data when organizing an event, and specifically to event photos and video recordings as well: Without explicit consent or a documented exception, substantial fines may be imposed.
  • Event management feature: With PULT, companies can coordinate corporate events, room scheduling, and attendee management all within a single system, directly integrated with Personio, HiBob, MS Teams, and Slack.

What permits do I need before organizing an event?

As soon as you start planning an event in Germany, you’ll encounter a complex web of regulations that vary depending on the state, the type of event, and the number of attendees. The key regulations include the Public Gathering Venues Ordinance, GEMA, and guidelines from the public order office.

  • Your city or town’s Public Order Office: The first point of contact for public events. The Public Order Office generally approves the event and coordinates with other authorities as needed. Private corporate events with a fixed guest list held at an approved venue do not require a separate permit from this office
  • Department of Streets and Green Spaces (also known as the Department of Civil Engineering or the Department of Urban Planning, depending on the city): You can apply here for a special use permit for events on streets, squares, or in parks. The exact name of the agency varies by municipality. The quickest way to find the right contact is to search for “special use permit for events” on your municipality’s city portal. Many municipalities now bundle this application in the Servicekonto Deutschland
  • Business Licensing Office: If you sell food or beverages, you need a temporary permit under the restaurant regulations of the respective state. This is a separate application, independent of the event permit.

Three additional points that often come up too late in the planning process:

  • GEMA: You must register music that includes GEMA-licensed tracks in advance at gema.de, whether performed live or played from a recording. The fees depend on the size of the event and the venue area.
  • Regulation on Public Gathering Places (VStättVO): For events with 200 or more people, the relevant building authority will verify whether the venue is licensed as a public gathering place. Clarify this in advance with the venue’s landlord, because as the organizer, you are jointly liable if the operating permit is missing or has expired
  • Fire Department and Public Health Department: For events featuring stage setups or food service, the Public Order Office often requires a fire safety plan and a hygiene plan. Make sure to get written confirmation that this applies to your event.

For all applications for which your municipality offers an online portal, the following applies: The Servicekonto Deutschland consolidates many of these forms. Start the application process at least 12 weeks before the event.

What has changed for events as a result of new safety regulations and the reversal of the burden of proof?

DGUV 115-002 sets forth safety requirements for event and production technology and applies to all events where technical equipment such as stages, lighting, or sound systems is set up. Starting in 2025/2026, authorities and courts expect event organizers to actively maintain their safety documentation rather than compiling it only upon request.

This means that risk assessments, evacuation plans, protocols for briefing service providers, and participant lists must be fully documented. If you cannot present complete documentation in the event of a claim, the burden of proof falls on you. A structured documentation system in place before the event should therefore be considered a requirement that you must comply with.

How do I comply with the GDPR when organizing an event?

As soon as you register participants, you are processing personal data and therefore need a legal basis under Article 6 of the GDPR. For corporate events, this basis is generally derived from legitimate interest. In this case, the data may not be used for purposes beyond the event and must be deleted after 90 days at the latest. The only exception to the deletion period is tax-related retention requirements.

Things get more complicated when it comes to event photos and video recordings:

  • Portraits and identifiable individuals: Publication is prohibited without express consent, even in the case of seemingly harmless group photos
  • Panoramic photos of large crowds: In such cases, a legitimate interest may apply, provided that individuals are not recognizable.
  • Online events and recordings: If you record events or meetings , you must inform participants in advance and obtain their consent. Starting a recording without prior notice is a violation of the GDPR.

When registering, provide a consent form that explicitly asks for permission to take photos and record videos. The same rules apply to hybrid events—that is, formats in which some participants join remotely—with the addition of recording requirements under data protection law.

Organizing an Event Step by Step: The Checklist

What tools can help with organizing events?

When it comes to organizing your event, three categories of tools cover the most important planning areas: tools for checklists and risk analysis, online portals for submitting official applications, and office management platforms for room scheduling and attendee management.

  • Checklists, AI: Use our event checklist and consult an LLM (Claude, Gemini, ChatGPT, etc.) to research the local and municipal requirements or guidelines specific to your state, as these cannot be summarized in a single, universal list.
  • Online permit portals: The Servicekonto Deutschland and municipal application portals allow users to submit permit applications via browser-based forms. However, availability varies by state.
  • Office management platforms with event features: A direct link between event planning, room management, and attendee management saves you the hassle of back-and-forth coordination.

PULT combines room booking, guest management, and catering into a single platform. You can book rooms, filter by capacity and amenities such as projectors or whiteboards, reserve areas on the interactive office map for your event, and add catering directly during the booking process. 

  • Rooms, catering, parking, and guest workstations—all in one booking.
  • Guests check in at the kiosk, and the host immediately receives a notification in Slack or Microsoft Teams.
  • At the reception desk, guests sign NDAs, photo release forms and receive a visitor badge and privacy notices.
  • In an emergency, PULT generates an Emergency Export of all currently present individuals at the push of a button.
  • The weekly planner shows in advance how many employees will be in the office on the day of the event, so that room planning and space utilization can be coordinated.

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Office Insights

Workforce Analytics: Definition, Key Metrics, and EU-Compliant Implementation by 2026

Workforce analytics refers to the analysis of personnel data to manage headcount, productivity, and workforce planning. HR teams use this method to support personnel decisions with data. Starting in August 2026, the EU AI Regulation will tighten requirements for AI-powered HR analytics and mandate specific structures.

Learn More

Workforce Analytics: The Basics

  • Workforce analytics is the quantitative analysis of HR data—such as turnover, absenteeism, headcount, and office utilization—to derive actionable recommendations for workforce planning.
  • Key metrics for workforce planning analytics include turnover rate, time-to-hire, absenteeism rate, office attendance, and team-level productivity metrics.
  • The EU AI Regulation classifies many HR analytics systems as high-risk AI starting in August 2026, imposing obligations regarding disclosure, human oversight, and data protection impact assessments.
  • PULT provides the data foundation for workforce analytics in hybrid teams—including attendance, desk utilization, and room bookings—and thus complements traditional HRIS systems such as Personio or HiBob.

What is workforce analytics, and how does it differ from people analytics?

Workforce Analytics focuses on the quantitative aspects of the workforce. It centers on headcount, productivity, turnover, and workforce structure in medium-term planning. People Analytics takes this a step further and also examines behavior, engagement, and collaboration based on qualitative data. HR Reporting, on the other hand, provides only retrospective reports without a forecasting component.

workforce analytics

In day-to-day work, these two areas are closely intertwined. When you implement your own workforce analytics, you create the data foundation for people analytics and the overarching workplace management.

Which metrics are suitable for workforce analytics?

Workforce Analytics uses metrics such as turnover rate, time-to-hire, absenteeism rate, office utilization, headcount trends, and others, which are regularly collected and analyzed. Together, these metrics provide an overview of how the workforce is evolving and which areas of the company are over- or under-staffed.

What tools are suitable for workforce analytics?

Workforce analytics tools can be divided into three layers. An HRIS layer as the data core (Personio, HiBob, Workday), an analytics layer for evaluation (Visier, Tableau, supplementary HRIS modules), and an office layer for attendance and space data in hybrid setups. The right combination depends on company size, data architecture, and EU compliance status.

When making your selection, consider the following five points:

  • Hosting region: EU hosting with a data center in Germany or elsewhere in Europe.
  • API Capability: Interfaces with HRIS, time tracking, and office management systems to eliminate data silos
  • EU AI Act Status: The provider documents whether and how its tool falls under the category of high-risk AI
  • Level of detail: Customizable KPIs and freely configurable dashboards
  • Office database: Attendance data, room and workstation reservations as well as visitor management
Tip: PULT Workplace Analytics includes this office layer and feeds attendance data, desk utilization, and room bookings into your workforce analytics pipeline, which can be combined with Personio or HiBob.

What does the EU AI Regulation 2026 require of HR analytics systems?

According to Annex III of the EU AI Regulation, an HR analytics system is considered high-risk AI as soon as it automatically supports personnel decisions. These include recruitment, promotion, termination, and performance evaluation. As a result, many workforce analytics functions are subject to strict requirements as soon as algorithms independently generate recommendations for or against individuals.

What requirements will apply to HR analytics systems as of August 2, 2026?

The high-risk classification gives rise to four key obligations for new systems:

  • Risk Management and Technical Documentation in accordance with Articles 9 through 11 of the EU AI Regulation
  • Human oversight for every decision involving personal data, not just at a later stage
  • Data Protection Impact Assessment pursuant to Article 35 of the GDPR, plus a Fundamental Rights Impact Assessment pursuant to Article 27 of the EU AI Act
  • Co-determination by the works council pursuant to § 87(1)(6) of the Works Constitution Act (BetrVG) in connection with any introduction or adjustment

How can I ensure that my workforce analytics setup remains compliant?

You can ensure compliance by clarifying your data architecture and processes before purchasing a tool. This involves five key points:

  • EU Hosting: Servers located in the EU, documented data processing.
  • Purpose limitation: You must document in writing which data you are analyzing and for what purpose.
  • Human final decision: No algorithm makes the final decision regarding hiring, termination, or promotion.
  • Disclosure: You proactively inform employees about what data is collected and how it is analyzed.
  • Involve the works council: A works council agreement fulfills the requirement for employee participation.

How to Build a Future-Proof Workforce Analytics System

Workforce Analytics provides you with a quantitative overview of your workforce, from headcount forecasts and turnover to office utilization.

Starting in the fall of 2026, the EU AI Regulation will require specific frameworks for high-risk AI, documentation, and human oversight. With PULT, you can meet these requirements while still gaining reliable data for your workforce planning and site strategy.

  • PULT Workplace Analytics provides real-time attendance, desk, and room data as a data source for workforce analytics.
  • Native integrations with Personio, HiBob, Microsoft Teams, and Slack, so all your HR data is centralized in one place.
  • EU hosting and ISO 27001 certification as the basis for your GDPR and EU AI Act documentation.

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