The best workplace management software for your company

What is the best workplace management software?

The best workforce management software covers a wide range of requirements. Which features are important to you depends on your specific project. The following criteria can help you make your selection:

• Booking workstations and rooms: If desks, meeting rooms, or zones are to be used as needed.
• Floor plans and overview: When digital maps or calendar views make it easier to keep track of available space.
• Automation and check-in: To automatically release booked but unused spaces and reliably record attendance.
• Analytics and utilization: To measure the actual use of workspaces, identify heavily and rarely used resources, and further develop space planning accordingly.
• Integrations: When Microsoft 365, Outlook, Google Calendar, Slack, or MS Teams need to be integrated into existing workflows.
• Data protection and hosting: When data processing must comply with GDPR.
• Identity and access systems: Recommended when SSO, SCIM, or API connections are needed to enable secure and uniform user management.

The following information on features, prices, and services is based on publicly available sources from the providers (as of October 2025). It is for guidance only. Providers may make changes at any time; no guarantee can be given for the accuracy or completeness of this information. 

This article contains a presentation of PULT as part of a market overview. It is based on careful research, but is not an objective test report, rather an editorially prepared comparison with some promotional elements.

All brands mentioned are the property of their respective rights holders and are listed for comparison purposes only. PULT has no business relationship with the providers mentioned.

The 5 best workspace management softwares 2026

#1 PULT

PULT is a platform from Germany that manages meeting rooms, workspaces, zones, and parking spaces in a single workplace management software. It also includes visitor management, office evaluation with statistics, and special features such as automatic check-in via Wi-Fi connection in PULT Presence.

The software can be integrated into Microsoft Outlook, Microsoft 365, Google Calendar, MS Teams, and Slack. Booked but unused rooms and spaces are automatically released again. In addition, PULT provides evaluations of actual usage and booking behavior, allowing for better planning of rooms, spaces, and workstations.

• Workstation and room booking: Digital booking of desks, meeting rooms, and zones with calendar or floor plan view.
• Hybrid Planner: Clear weekly planning in which teams can coordinate attendance and jointly determine office days.
• Visitor management: Management of guests and external appointments, including digital check-in and automatic notification of the host.
• PULT Presence: Automatic check-in via Wi-Fi to record actual presence in the office.
• Office Insights: Evaluations of space utilization, capacity utilization, and booking frequency as a basis for further office planning.
• Integrations: Connection with Microsoft Teams, Outlook, Google Workspace, Slack, Personio, and common SSO systems (Microsoft, Google, Okta).
• Security & Hosting: Development and hosting in Germany, GDPR-compliant data processing, and ISO 27001-certified infrastructure.

PULT pricing:

PULT pricing starts at €1.90 per user per month. Additional plans offer advanced features such as API access, single sign-on, and white label options. A free demo and product demonstration are available.

To the PULT workplace management software

#2 Flexopus

Flexopus is a workplace and room booking software that combines all core workplace management functions in one platform. The system is developed and hosted in Germany and therefore meets data protection and security requirements.

• Booking workstations, rooms, and parking spaces: Employees reserve available spaces, meeting rooms, or parking spaces using digital floor plans. Bookings are made via web app, MS Teams, or app.
• Visitor management: Guests can be registered in advance, including email invitations and QR code check-in at reception.
• Catering and resource planning: Rooms can be linked to additional services such as catering or equipment (e.g., projectors, technology).
• Room and workspace displays: Flexopus offers its own hardware solutions for displaying booking status and check-ins directly on site.
• Analytics & utilization: Dashboards show utilization, booking frequency, and no-shows. Companies can see which areas are actually being used and where there is potential for optimization.
• Integrations: Connection to Microsoft Teams, Outlook, Google Calendar, and a REST API for individual connections.

Flexopus pricing:
Flexopus calculates prices based on resources, i.e., the number of workstations, rooms, etc. The software can be tested free of charge for 30 days. In the Starter plan, each resource costs from €1.59 per month, and in the Business plan with more features, from €2.99 per month.

#3 deskbird

deskbird is a Swiss provider specializing in booking software for hybrid workplaces. In addition to room booking, the platform also includes parking space reservations and team planning.

• Booking workspaces and rooms: Desks, zones, and meeting rooms can be reserved directly via a calendar or floor plan view. Bookings can be viewed and adjusted in real time.
• Hybrid weekly planning: Teams plan office attendance together, see who is on site on which days, and coordinate office days efficiently.
• Automatic release for no-shows: Unused bookings are automatically canceled after a defined period of time to make workspaces available again.
• Visitor management: Guests can be registered in advance and managed via digital check-ins upon arrival.
• Analytics and utilization: Dashboards show occupancy rates, utilization trends, and booking behavior. The data helps optimize space utilization and plan office requirements.
• Integrations: Link to Microsoft Teams, Outlook, Slack, and Google Calendar. The platform also offers API, SCIM, and SAML interfaces for larger organizations.

Prices from deskbird:

deskbird offers per-user licensing. Prices start at $2.80 per user per month for the Starter package and $3.80 per user per month for the Business package, with prices decreasing as the number of users increases. Individual enterprise plans are available for larger companies.

#4 desk.ly

desk.ly is German workplace management software that helps companies organize their office space. The application is designed for ease of use, clarity, and secure data processing.

• Booking workstations, meeting rooms, and parking spaces: Users reserve spaces and rooms via digital floor plans or calendar views. Bookings can be made directly in the browser or via the app.
• Kiosk and attendance mode: Employees can use a terminal or tablets, laptops, and smartphones to record their attendance at the office or book spontaneously available spaces.
• Team overviews: Colleagues can see who is working in the office on which days and can schedule themselves to work next to each other.
• Analytics and utilization: Dashboards show how often workspaces and rooms are booked. The evaluations help to plan office space more efficiently and avoid bottlenecks.
• Integrations: Connection to Microsoft Teams, Outlook, and Google Workspace. Support for single sign-on (SSO) and SCIM in higher license levels.

Prices for desk.ly:

Corporate plan starting at $1.65 per user per month, Enterprise plan starting at $2.20 per user per month. A free version for small teams of up to 15 users is also available.

#5 Yoffix

Yoffix is workplace management software designed for companies that use Microsoft 365 or Outlook as their working environment. The software supports resource booking and the management of hybrid working models.

• Booking workstations, rooms, and parking spaces: Employees reserve desks, meeting rooms, or parking spaces directly via digital floor plans or calendar views.
• Resource and visitor management: Manage shared office resources such as monitors, technology, or parking spaces. Visitors can be registered and checked in via QR codes.
• Hybrid planning: Weekly and team overviews show who is working in the office. This allows you to coordinate attendance and plan office occupancy.
• Analytics and utilization: Dashboards provide key figures on booking frequency, occupancy, and room usage. Companies can use this information to optimize their space planning.
• Integrations: Deep integration with Microsoft Teams and Outlook, plus connection to Slack and HR systems such as Personio or SAP SuccessFactors.

Yoffix prices:

From €1.50 per user per month for workplace booking, €10 per room per month for room management, €80 per month for visitor management. Additional features available at an extra cost per month and/or resource.

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