The best visitor management software for your company

How do I choose the best room booking software?

The best visitor management software can offer many features. Which ones are crucial for you depends on your use case. If certain aspects are important to you, you should pay attention to the following when comparing:

• Pre-registration: Handy if guests need to be registered in advance so that their name, company, or reason for visiting is available at reception.
• Check-in and check-out: Helpful if you want to speed up the registration process digitally, e.g., via tablet, QR code, or invitation link.
• Visitor badges: Relevant if you need badges with photos or additional data.
• Notification of the host: Useful if those responsible need to be informed immediately: by email, text message, or via collaboration tools.
• Documents and signatures: Interesting if NDAs or security guidelines need to be signed directly at check-in.
• Integrations: Useful if the solution needs to connect to calendars, access controls, or communication tools.

The following information on features, prices, and services is based on publicly available sources from the providers (as of September 2025). It is for guidance only. Providers may make changes at any time; no guarantee can be given for the accuracy or completeness of this information. 

This article contains a presentation of PULT as part of a market overview. It is based on careful research, but is not an objective test report, rather an editorially prepared comparison with some promotional elements.
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All brands mentioned are the property of their respective rights holders and are listed for comparison purposes only. PULT has no business relationship with the providers mentioned.

The 5 best visitor management software programs

#1 PULT

PULT is a software for visitor management from Germany that combines visitor management with desk booking, room booking, and office evaluation. It allows you to digitally map the reception of your guests and connect it with notifications to your employees and meeting room bookings.

• Check-in and check-out directly via a tablet or iPad at reception
• Automatic badge printing with all relevant guest information
• Real-time notification of the host via MS Teams or Slack
• Digital signatures for NDAs or documents directly at the terminal
• Contact tracing with audit trail for compliance with legal requirements
• White labeling: Customization of the check-in flow to corporate design, including logo and colors
• Native iPad app that is fully customizable
• Combination with desk and room booking: Workstations or meeting rooms can be reserved in advance for visitors
• Insights: Reports on visitor traffic and an overview of which employees are receiving guests will be added soon

PULT pricing:

The price of PULT and visitor management starts at €99 per month per location. Desk sharing functions and room and parking space booking start at €1.90 per user per month. Other plans offer advanced features such as API access, single sign-on, and white label options. A free live-demoand product demonstration are available.

About PULT visitor management

#2 Envoy

Envoy is a US provider with its own Envoy Visitors module, which is used internationally and has also been offering EU data locations since 2024.

• Check-in via iPad kiosk or QR code
• Automatic badge printing with photo and guest information
• Host notification via email, SMS, or push notification
• Digital signatures for NDAs or security policies
• Pre-registration of guests with invitations
• ID scan and watchlist comparison for security-critical areas
• Integrations with Slack, Teams, Google Workspace, and access systems

Envoy offers a Data Processing Addendum (DPA) and complies with the requirements of the General Data Protection Regulation (GDPR). In addition, standard contractual clauses (SCC) are used for data transfers.

Envoy pricing:

• Free visitor management software plan with basic features
• Standard: $109 per location per month (billed annually)
• Premium: $329 per location per month (billed annually)
• Enterprise pricing available upon request

#3 SwipedOn

SwipedOn is based in New Zealand and offers cloud-based visitor management software with visitor pre-registration, tablet check-in, badge printing, and host notifications.

• Pre-registration of guests via invitations
• Check-in and check-out via tablet
• Automatic badge printing with photo and visitor data
• Host notification via email or push notification
• Digital signatures for NDAs or agreements
• Reporting on visitor numbers and trends
• Multilingual user interface for international guests

SwipedOn has its own GDPR policy. Data is processed in data centers operated on AWS. The company is based in New Zealand.

SwipedOn prices:

SwipedOn prices start at $55 per location per month for the Standard package. Higher tiers include remote working, package management, priority support, and more. Premium costs $109 and Enterprise $169 per location per month.

#4 Lobbytrack

Lobbytrack is an office visitor management software that is developed in the USA and used internationally. The software digitally maps key steps in visitor management, including pre-registration, self-check-in, and badge printing.

• Pre-registration and invitations for guests
• Self-check-in via tablet or QR code
• Check-out for complete attendance lists
• Automatic badge printing with templates
• Photo capture during the registration process
• Host notifications, for example by email
• Multi-step registration flows
• Visit logs and reports
• Visit agreements/signatures (in higher plans)

Lobbytrack pricing:

Lobbytrack's prices start with a free version for up to 100 visitors per month. The Basic package costs $50 per location per month, and Professional costs $100 per location per month. Prices for Enterprise are calculated on request.

#5 Interflex

Interflex is a German provider of access and security systems that also offers its own visitor access management software module. The software is sometimes used in combination with access control systems and is suitable for companies with increased security requirements.

• Pre-registration and invitation of visitors
• Self-registration at the reception terminal
• Check-in and check-out with automatic logging
• Issuance of visitor badges with time-limited access rights
• Photo capture and identity verification
• Digital confirmation of security policies or instructions
• Blacklists and escort rules for security-critical areas
• Integration into access control and time recording systems

Interflex emphasizes the data protection-compliant management of personal data. The IF-6040 software is regularly tested according to OWASP and BSI standards and is available both on-premises and as a cloud service (Interflex Managed Services).

Interflex prices:

Interflex prices are not publicly available and are calculated on a project basis. The range of functions depends on the modules used and the selected operating mode (on-premises or cloud).

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