The top 6 tools for hybrid work

How do I choose the best tool for hybrid working?

Which features matter in a hybrid work tool depends on how your organisation works and which processes you want to support. The following criteria will help you choose the right tool and show when each aspect becomes especially important.

• Booking of workstations, rooms and other spaces: useful when desks, meeting rooms, zones or parking spaces need to be reserved reliably.
• Digital floor plans and visual overviews: helpful when employees need to find their way around the office and choose specific areas such as team zones, quiet zones or project spaces.
• Automation, check in and no show handling: important when spaces are often booked but not actually used, because tools with check in can release unused bookings automatically.
• Integrations with calendar and collaboration tools: valuable when your organisation already works with Microsoft 365, Outlook, Google Calendar, Microsoft Teams or Slack.
• Visitor management: relevant when customers, job candidates or other guests visit regularly.
• Parking and resource management: important when parking spaces, charging stations or special resources, for example equipment or specialist workstations, also need to be booked.
• Analytics, utilisation reports and space planning: very important if you want to improve and develop your office space, because dashboards with utilisation rates, booking patterns and no show data reveal which areas are well used and which remain empty.

• Data protection, hosting and compliance with European privacy laws: essential for organisations based in Europe or handling data from European users.

The following information on features, prices and services is based on publicly available sources from the providers (as of November 2025). It is intended for general guidance only. Providers may change their offerings at any time, and no guarantee can be given for completeness or accuracy.

This article includes a presentation of PULT as part of a market overview. It is based on careful research but is not an objective test report. It is an editorial comparison that contains partially promotional elements.

All mentioned brands are the property of their respective owners and are listed for comparison purposes only. PULT has no business relationship with the providers named

The best tools for hybrid work

#1 PULT

PULT is a tool for hybrid work and workplace management. It allows employees to book and organise workstations, meeting rooms and other resources and includes additional features for visitor management, office analytics and attendance and utilisation insights.

The software integrates with Microsoft Outlook, Microsoft 365, Google Calendar, Microsoft Teams and Slack. Rooms and workstations that were booked but not used are released automatically. PULT also provides analytics on actual usage and booking patterns, which makes it easier to plan rooms, zones and workstations.

• Desk booking: booking desks through interactive floor plans with tags, equipment filters, QR check in and automatic Wi Fi based check in.
• Room booking: booking meeting rooms with two way calendar synchronisation for Outlook and Google, resource management, invitations and optional catering.
• Hybrid team planning: a clear overview of who is in the office, remote or unavailable, with options for favourites, recurring days, anonymous bookings and calendar matching.
• Visitor management: digital visitor registration, custom sign in flows, documents and NDAs, an iPad reception mode, host notifications and badge printing.
• Office analytics: utilisation reports, occupancy statistics, heatmaps and export functions to analyse space usage.
• PULT Presence: automatic attendance detection through Wi Fi, configurable rules, logs and reports for return to office and compliance requirements.
• Parking and additional resources: management and booking of parking spaces and other office resources.
• Integrations: connections to Microsoft 365, Google Workspace, Slack, Microsoft Teams, Okta, various HRIS systems and Wi Fi, network and MDM systems.
• Security and hosting: developed and hosted in Germany with GDPR compliant data processing and an ISO 27001 certified infrastructure.

Prices for PULT:

Pricing for PULT starts at 1.90 euros per user per month. Higher tier plans include additional features such as API access, single sign on and white label options. A free demo and product walkthrough are available.

Workspace booking in PULT

#2 Seatti

Seatti is a hybrid work platform focused on desk and space booking. It integrates deeply with Microsoft Teams and Microsoft Entra ID and brings together the booking of workstations, meeting rooms and parking spaces, along with team planning features and analytics on office usage.

• Desk booking: booking workstations through interactive floor plans with minute precise reservations, reuse of previous week’s bookings and booking suggestions inside Microsoft Teams.
• Meeting room booking: conference and meeting rooms can be booked within the same interface.
• Parking and resource booking: parking spaces and other resources can be booked in the same system, and the Teams app supports bookings for desks, rooms and parking spaces.
• Team and location overview: a clear view of where colleagues are working, which locations are used and when shared office days make sense.
• Data analytics and utilisation reports: insights into office and workstation usage supported by data analysis.
• Microsoft 365 integration and Teams app: native integration with Microsoft Teams, installation through the Teams App Store, use of Microsoft single sign on and connection to Microsoft Entra ID.
• Data protection, anonymisation and ISO certification: Seatti is certified under ISO 27001. Bookings can be made with names or anonymously. Usage reports are based on aggregated, anonymised data and, according to the provider, are not intended for employee monitoring.

Prices for Seatti:

Seatti offers three plans starting at 1.90 euros per user per month. Larger plans include additional features. All features are included in the Hybrid Enterprise plan, for which pricing is available on request. Booking conference rooms and ordering catering are paid add on modules.

#3 desk.ly

desk.ly is a workplace management platform designed for hybrid work. It allows organisations to manage workstations, rooms and parking spaces easily and offers additional features for analytics and administration.

• Booking of individual workstations, meeting rooms and parking spaces: users reserve spaces and rooms through digital floor plans or calendar views. Reservations can be made in the browser or through the app.
• Digital office floor plans: interactive maps show which spaces are available.
• Calendar integration: synchronisation with Microsoft Outlook, Google Calendar and Microsoft Teams.
• Team overview: a clear view of who is in the office on which day.
• Kiosk and attendance mode: through a terminal, tablet, laptop or smartphone, employees can register their attendance or book an available space on the spot.
• Parking management: booking and managing parking spaces and charging points.
• Analytics and utilisation reporting: dashboards show how often workstations and rooms are booked. These insights help plan office space more efficiently and avoid bottlenecks.
• Data protection and hosting: hosted exclusively in German data centres (AWS Frankfurt), ISO 27001 certified and fully GDPR compliant. A data processing agreement can be requested directly.

Prices for desk.ly:
The corporate plan starts at 1.65 euros per user per month, and the enterprise plan starts at 2.20 euros per user per month. A free version for small teams with up to fifteen users is also available.

#4 DEIN RAUM

DEIN RAUM is a cloud-based desk sharing and workspace booking platform from Germany. The tool lets companies reserve and manage desks, parking spaces and meeting rooms in one system and is designed for organisations working in hybrid models. Access is available via browser and mobile devices, with integrations for common office environments.

• Desk booking with calendar view, favourites and equipment details, allowing employees to reserve desks flexibly and on specific days.
• Parking space booking with visualised parking spots and indicators for EV charging stations.
• Meeting room booking for reserving conference rooms in the same system used for desks and parking spaces.
• Digital floor plans to display desks, parking spaces and rooms directly on the office layout.
• Check-in functionality to confirm actual usage and automatically release unused bookings.
• Occupancy analytics providing insights into the utilisation of desks, rooms and parking spaces.
• Weekly rules and recurring bookings to support regular office days and repeating booking patterns.
• Room display screens and meeting room add-ons to show availability and reservations directly at the room.
• Equipment management and parking-space rental for booking additional items and managing rented parking spots.
• Integrations such as single sign-on (SSO), Microsoft Teams integration and an Outlook add-in, with use across smartphone, laptop or tablet.
• Data protection: According to the provider, the tool is fully GDPR compliant and hosted on servers in Germany.

Pricing for DEIN RAUM:

DEIN RAUM offers tiered plans with increasing functionality. The Basic plan is priced at €1.30 per user per month, while the Advanced plan costs €1.80 per user per month. All features are included in the Enterprise plan, with pricing available on request.

#5 Flexopus

Flexopus is a workplace management platform for hybrid teams. The software enables booking and managing desks, meeting rooms and parking spaces in one system and visualises office layouts through digital floor plans. The platform is developed and hosted in Germany and meets all relevant data protection and security requirements.

• Desk and room booking: Reservation of desks, meeting rooms and zones via web or mobile app.
• Digital floor plans: Interactive maps showing available and occupied spaces.
• Check-in and check-out: Registration via QR code or workstation display, with automatic release if a booking is not used.
• Room and desk displays: Flexopus provides its own hardware to show booking status and enable on-site check-ins.
• Visitor management: Guests can be pre-registered and receive an email invitation with QR code for check-in at reception.
• Analytics and reporting: Insights into workspace and room utilisation.
• Integrations: Connections with Microsoft Teams, Outlook, Google Calendar and a REST API for custom integrations.
• Data protection and hosting: Hosted on servers in Germany (Hetzner in Nuremberg/Falkenstein), ISO 27001 certified. Flexopus provides a data processing agreement and documentation on subprocessors.

Prices for Flexopus:
Flexopus uses a resource-based pricing model, meaning costs depend on the number of desks, rooms or other bookable resources. The software can be tested free of charge for 30 days. In the Starter plan, each resource starts at €1.59 per month, while the Business plan with additional features starts at €2.99 per resource per month.

#6 raum]für[raum

raum]für[raum is a software platform for booking and managing desks, rooms and additional resources. It supports desk sharing, meeting room booking, video conference planning and resource management, and can be integrated into existing IT environments. In addition to the cloud version, hosting in German data centres is available.

• Desk booking and desk sharing: Booking for shared and assigned desks, including filters for equipment such as monitors or accessible workspaces, plus the option to book desks on behalf of colleagues.
• Room booking: Booking for meeting rooms, training rooms and other spaces, with centralised management of all reservations.
• Booking of additional resources: Booking for parking spaces, vehicles and extra services such as catering or technical equipment that can be added to a reservation.
• Floor and building plans: Visual layouts of desks and rooms that can be configured via drag and drop.
• Check-in functions and smart booking logic: Ensures that reserved spaces are actually used and reduces no-shows.
• Video conferencing and Outlook integration: Enables meeting planning with room and equipment reservations directly from familiar tools.
• Visitor and resource management: Management of visitor bookings and integration with related systems such as digital signage.
• Mobile app: Booking desks, meeting rooms and parking spaces via smartphone.
• Integrations: Outlook, video conferencing systems and digital signage solutions; available as a web app, desktop app and mobile app.
• Data protection and hosting: According to the provider, raum]für[raum is GDPR-compliant and hosted in Germany.

Prices for raum]für[raum:

The offering is modular, allowing features to be combined as needed. Pricing is available on request.

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