Best Space Management Software (Comparison 2026)

How do I choose the best coworking space management software?

The best office evaluation software can consolidate and visualize many data sources. The criteria you use depend on your goals. For example, pay attention to:

• Integrations & data sources: Important if you want to include booking and calendar data (e.g., Outlook, Google).
• Display of space: Helpful if you want digital floor plans to give you transparency about occupancy and available spaces.
• Mechanisms against unused bookings: Relevant if you want to avoid vacancies: e.g., through check-in functions or automatic releases.
• Key figures & evaluations: Interesting if you want to use trends, utilization rates, or no-show rates for your planning.

The following information on features, prices, and services is based on publicly available sources from the providers (as of September 2025). It is for guidance only. Providers may make changes at any time; no guarantee can be given for the accuracy or completeness of this information. 

This article contains a presentation of PULT as part of a market overview. It is based on careful research, but is not an objective test report, rather an editorially prepared comparison with some promotional elements.

All brands mentioned are the property of their respective rights holders and are listed for comparison purposes only. PULT has no business relationship with the providers mentioned. 

The 7 best office space management softwares

#1 PULT

PULT is office analytics software from Germany that combines office analytics, room booking, and desk sharing in one platform. In addition to managing workstations, rooms, and zones, PULT provides detailed analytics of these resources based on both booking and actual attendance data.

• Utilization reports for rooms, workstations, zones, and entire floors
• No-show rates and automatic release of unused bookings
• Trend analysis by day of the week, time of day, and team
• Visualization in floor plans for quick identification of free or overloaded areas
• Exports and API for connection to BI systems
• Role-based access to provide management and HR with appropriate reports

Data is stored and processed in encrypted form. The software does not allow any conclusions to be drawn about the behavior of individual employees, which makes it compliant with data protection laws.

PULT pricing:

PULT pricing starts at €1.90 per user per month. Additional plans offer advanced features such as API access, single sign-on, and white label options. A free demo and product demonstration are available.

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Office Insights with PULT

#2 Robin

Robin is a US office space management software that offers workplace analytics in addition to room booking and desk sharing. It focuses on evaluating space utilization and occupancy rates for rooms and desks across multiple locations.

• Dashboards for room and workspace usage with trend analyses
• No-show detection and automatic release of booked but unoccupied rooms
• Portfolio comparisons between buildings and locations
• Sensor integration for real-time occupancy data
• Reports on average and maximum utilization, occupancy patterns, and room size ratios

Robin provides a Data Processing Addendum (DPA) for customers from the EU and refers to the requirements of the General Data Protection Regulation (GDPR) in its privacy policy. Processing takes place in data centers in the US, operated by AWS.

Robin pricing:

Prices are not publicly displayed on the website.

Tip: If you don't want to install sensors in your company, you can still obtain accurate attendance data: PULT Presence detects the presence of your employees as soon as their smartphone or laptop connects to the company Wi-Fi. This also works with your existing Wi-Fi network.

#3 Eptura Engage

Eptura bundles several software offerings for workplace and space management, including Condeco for room booking and Archibus for office evaluation. The platform is designed for large companies and public authorities.

• Reports and dashboards on the use of rooms, desks, parking spaces, and other areas
• Sensor connection for real-time data on occupancy and utilization
• Workflows and approvals for usage rights and reservations
• Comparisons between buildings and locations
• Integration with Office 365 for reporting and planning processes

Eptura offers a Data Processing Addendum (DPA) that explicitly refers to the General Data Protection Regulation (GDPR). Standard contractual clauses (SCC) apply to data transfers outside the European Economic Area. The provider does not publicly disclose specific cloud regions or server locations.

Prices for Eptura Engage:

Eptura Engage does not disclose prices on its website. The website also does not offer a free trial or product demo.

#4 Spacewell

Spacewell is a Belgian provider of smart building and workplace software. The platform combines room booking, IoT sensors, and office analytics and is aimed at companies that want to manage space utilization, work environments, and building operations in a unified manner.

• Utilization reports for workstations, rooms, zones, and entire locations
• Real-time data through sensor connectivity (occupancy, air quality, climate)
• Dashboards for space planning, cost per workspace, and occupancy trends
• Automated workflows for adjusting capacities or services
• Portfolio comparisons of multiple buildings or branches

Spacewell pricing: 

Spacewell does not provide publicly available pricing information for its software.

#5 Metrikus

Metrikus is a British provider specializing in connecting IoT sensors, sustainability data, and office analytics. The platform collects data from various sources and displays it in dashboards and reports.

• Utilization analyses for rooms, workstations, and zones
• Sensor integration for occupancy, temperature, CO₂, and air quality
• Dashboards with KPIs on space utilization, productivity, and ESG indicators
• Reports on costs per workstation, peak loads, and trends
• Integration of sustainability metrics (e.g., energy consumption, CO₂ footprint)

Metrikus publishes a GDPR policy and is committed to complying with it. According to the privacy policy, data may also be processed outside the EEA, in which case safeguards such as standard contractual clauses are used. The provider does not publicly disclose specific data center regions.

Metrikus prices:

Prices are offered individually through sales and are not available on the website.

#6 XY Sense

XY Sense is an Australian space and workplace management software specializing in real-time occupancy analysis using sensor technology. The system is primarily used in large offices to record the actual use of workstations and rooms.

• Real-time utilization of workstations, rooms, and zones
• Sensors with privacy-by-design that only record movement patterns as X/Y coordinates
• Dashboards with heat maps, utilization trends, and capacity analyses
• Notifications in case of over- or under-occupancy
• Exports and API for business intelligence systems

The sensors process data directly on the device; raw images or personal information never leave the sensor. Only anonymized occupancy data is transferred to the cloud. XY Sense is GDPR and CCPA compliant and ISO 27001 certified.

Prices from XY Sense:

XY Sense also requires a quote to determine pricing, as costs vary greatly depending on the application scenario (size of the area, number of sensors, desired functions).

#7 Locatee

Locatee is a Swiss space utilization software specializing in workplace analytics. The platform uses existing IT infrastructure data, supplemented by sensors, to generate evaluations of office space usage.

• Dashboards with key figures on utilization, peak loads, and space efficiency
• Portfolio comparisons across locations, buildings, and floors
• Analysis of teams and departments with role-based access
• Trend analysis for work patterns and hybrid use
• Integration of existing systems (e.g., Wi-Fi, access control, desk booking)
• API and exports for BI and FM systems

Locatee is GDPR-compliant. Personal data is already anonymized on the customer side, so that only anonymized usage data is transferred to the cloud. Data centers are ISO 27001 certified.

Locatee pricing:

Locatee is offered as an annual subscription, with costs based on floor space (square meters or square feet). Specific details are not provided. 

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