The best desk sharing software for your company

How do I choose the best desk sharing software?

The best desk sharing software offers you a wide range of features and also covers requirements that may arise in your company in the future. Which features are important to you depends on your specific project. The following criteria can help you make your selection:

• Booking workspaces and rooms: Enables binding reservations for desks, meeting rooms, or zones directly via app or browser.
• Floor plans and overview: Visually display available workspaces and make it easier to find your way around the office.
• Automation and check-in: Useful for automatically releasing previously booked but then unused spaces and recording staff attendance.
• Calendar synchronization: Links bookings to Outlook or Google Calendar so that team members can also see in the calendar which colleagues are on site at what time and where.
• Integrations: Integrates Microsoft 365 including MS Teams, Slack, or HR systems such as Personio.
• Team overview: Shows which colleagues are in the office and makes it easier to plan attendance days together.
• Analytics and utilization: Helpful for measuring the actual use of workspaces, identifying heavily and rarely used resources, and further developing space planning accordingly.

The following information on features, prices, and services is based on publicly available sources from the providers (as of October 2025). It is for guidance only. Providers may make changes at any time; no guarantee can be given for the accuracy or completeness of this information. 

This article contains a presentation of PULT as part of a market overview. It is based on careful research, but is not an objective test report, rather an editorially prepared comparison with some promotional elements.

All brands mentioned are the property of their respective rights holders and are listed for comparison purposes only. PULT has no business relationship with the providers mentioned.

The 6 best desk sharing software programs

#1 PULT

PULT is a platform from Germany that enables workplace booking as well as the booking of meeting rooms, zones, and parking spaces in a single desk sharing software. In addition, it offers visitor management, office evaluation with statistics, and special features such as automatic check-in via Wi-Fi connection in PULT Presence.

The software can be integrated into Microsoft Outlook, Microsoft 365, Google Calendar, MS Teams, and Slack. Booked but unused rooms and spaces are automatically released again. In addition, PULT offers evaluations of actual usage and booking behavior, which makes it easier to plan rooms, spaces, and workstations.

• Desk booking system and room booking: Book desks, meeting rooms, and zones with calendar or floor plan view.
• Digital office floor plans: Interactive views show occupied and free spaces in real time.
• Integrations: Connection with Microsoft Teams, Outlook, Google Workspace, Slack, Personio, and common SSO systems (Microsoft, Google, Okta).
• PULT Presence: Automatic check-in via Wi-Fi to record actual presence in the office.
• Team overview: Shows who is in the office on which days and makes it easier to plan joint presence days.
• Visitor management: Manage guests and external appointments, including digital check-in and automatic notification of the host.
• Office Insights: Evaluations of space utilization, capacity utilization, and booking frequency as a basis for further office planning.
• Security & hosting: Development and hosting in Germany, GDPR-compliant data processing, and ISO 27001-certified infrastructure.

PULT prices:

PULT prices start at €1.90 per user per month. Additional plans offer advanced features such as API access, single sign-on, or white label options. A free demo and product demonstration are available.

To the desk sharing software PULT

#2 deskbird

deskbird is a Swiss provider that offers a desk booking tool for hybrid workplaces, among other things. In addition to booking individual workstations, the platform also includes room booking, parking space reservations, and team planning.

• Workstation and room booking: Book desks, meeting rooms, and parking spaces via the web, app, or MS Teams.
• Weekly planning: Teams plan office attendance together, see who is on site on which days, and coordinate office days.
• Release in case of no-shows: Unused bookings are automatically canceled after a defined period of time to make workspaces available again.
• Visitor management: Guests can be registered in advance and managed via digital check-ins upon arrival.
• Evaluations & reports: Overview of occupancy rates, frequency of use, and workspace availability.
• Integrations: Link to Microsoft Teams, Outlook, Slack, and Google Calendar. The platform offers API, SCIM, and SAML interfaces for larger organizations.
• Data protection and hosting: GDPR-compliant and ISO 27001-certified. Personal booking data can be automatically anonymized (by default after six months).

Prices from deskbird:

deskbird offers per-user licensing. The Starter package starts at $2.80 per user per month, the Business package at $3.80 per user per month, with prices decreasing as the number of users increases. Individual enterprise plans are available for larger companies.

#3 desk.ly

desk.ly is a German desk sharing tool. The platform makes it easy to organize workstations, rooms, and parking spaces and also offers evaluation and administration functions.

• Booking individual workstations, meeting rooms, and parking spaces: Users reserve spaces and rooms via digital floor plans or calendar views. Bookings can be made in a browser or via an app.
• Digital office floor plans: Interactive maps show available spaces.
• Calendar integration: Synchronization with Outlook, Google Calendar, and MS Teams.
• Team overview: Overview of who is working in the office on which day.
• Kiosk and attendance mode: Employees can use a terminal or tablets, laptops, and smartphones to record their attendance in the office or spontaneously book available spaces.
• Parking space management: Book and manage parking spaces and charging points.
• Analytics and utilization: Dashboards show how often workspaces and rooms are booked. The evaluations help to plan office space more efficiently and avoid bottlenecks.

Prices for desk.ly:

Corporate plan from $1.65 per user per month, Enterprise plan from $2.20 per user per month. A free version for small teams of up to 15 users is also available.

#4 Flexopus

Flexopus is a desk booking app for workplace and room booking that combines the core functions of desk booking in one platform. The system is developed and hosted in Germany and meets data protection and security requirements.

• Workplace and room booking: Reserve desks, rooms, and zones via the web or app.
• Digital floor plans: Display of occupied and free spaces on interactive office plans.
• Check-in & check-out: Registration via QR code or via the workplace monitor, with automatic release when not in use.
• Room and workplace displays: Flexopus offers its own hardware solutions for displaying booking status and check-ins directly on site.
• Visitor management: Guests can be registered in advance, including email invitation and QR code check-in at reception.
• Analytics & reports: Overview of workstation and room utilization.
• Integrations: Connection with Microsoft Teams, Outlook, Google Calendar, and a REST API for individual connections.

Flexopus pricing:

Flexopus calculates prices based on resources, i.e., the number of workstations, rooms, etc. The software can be tested free of charge for 30 days. In the Starter plan, each resource costs from €1.59 per month, and in the Business plan with more features, from €2.99 per month.

#5 Flexwhere

Flexwhere is a hot desking software developed by the Dutch company Dutchview. The application is used in several European countries and offers functions for booking and managing workstations, meeting rooms, and parking spaces.

• Workstation and room booking: Reserve desks, meeting rooms, and parking spaces via browser or app.
• Digital floor plans: Visualization of office space with display of occupied and available workspaces.
• Colleague search: Display of which employees are present and where they are seated.
• Analytics & utilization: Evaluations of space utilization, occupancy rates, and temporal trends.
• Integrations: Connection to Microsoft 365, Outlook, and Google Workspace.
• Mobile app: Access to booking functions via smartphone or tablet.
• Multiple locations: Management of buildings, floors, and departments in one interface.
• Check-in: Registration via QR code or workplace sensors.

Flexwhere prices:

Flexwhere is free for teams of up to 25 users at one location. Advanced features are available in Standard for $1.99 per user per month. The full range of features, as well as vehicle and parking space management, are available for $3.68 per user per month.

#6 Yoffix

Yoffix is desk sharing software based in Berlin. Among other things, the software offers booking of individual workstations, rooms, and parking spaces, as well as integration options with popular calendar software.

• Booking of individual workstations, rooms, and parking spaces: Reserve desks and meeting rooms via browser or app.
• Check-in & QR code: Sign in at your workstation using a code or NFC technology.
• Calendar synchronization: Connect to Microsoft Outlook, Google Calendar, and MS Teams.
• Team overview: Display of employees present and planning of joint attendance days.
• Parking space management: Booking of parking spaces and charging points.
• Visitor management: Management of guests with digital check-in.
• Analytics and utilization: Dashboards provide key figures on booking frequency, occupancy, and room usage. Companies can use this information to optimize their space planning.

Yoffix prices:

From €1.50 per user per month for workplace booking, €10 per room per month for room management, €80 per month for visitor management. Additional functions available at an extra charge per month and/or resource.

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