The 6 best desk booking systems

How do I choose the best desk booking system?

The best system for your team depends on how you work and what processes you want to support. The criteria below help you evaluate the options and show when each point matters most.

• Booking of desks and rooms: relevant when desks, meeting rooms and office zones need to be used flexibly and you require binding reservations.
• Floor plans and visual office overview: important when employees want to choose specific seats or when you operate across multiple floors or locations.
• Automation and check in (no show handling): relevant when booked but unused spaces are a recurring problem. Automatic release after a set time ensures that resources are not blocked.
• Calendar synchronisation (Outlook / Google Calendar): important when meetings and office attendance should be managed in the same calendar. A two way sync ensures that bookings match in both the booking system and the calendar.
• Integrations with Microsoft 365, MS Teams, Slack and similar tools: especially relevant when your daily collaboration already takes place in Teams, Outlook, Slack or Google Workspace.
• Team and attendance overview (hybrid planner): useful for hybrid teams that coordinate in office days. Seeing who will be in the office on which day makes planning much easier.
• Parking and resource booking: relevant when you also need to book parking spaces, visitor spots or additional equipment such as monitors or technical devices.
• Visitor management: important if you regularly host guests, candidates or service providers. Digital pre registration, check in, host notifications and visitor logs streamline the reception process.
• Analytics and occupancy reports: especially relevant when you want to optimise office space. Dashboards showing occupancy levels, booking frequency, peak times and no shows reveal which spaces are truly used.
• Data protection, hosting and compliance with GDPR and local privacy regulations: essential for companies in Germany, Austria and Switzerland.

The information on features, pricing and services is based on publicly available sources from the providers (as of November 2025). It is intended for general orientation only. Providers may change their offerings at any time, and no guarantee can be given for completeness or accuracy.

This article includes a presentation of PULT as part of a broader market overview. It is based on careful research, but it is not an objective test report. It is an editorial comparison that includes some promotional elements.

All mentioned brands are the property of their respective owners and are listed for comparison purposes only. PULT has no business relationship with the providers referenced here.

The 6 best desk booking systems

#1 PULT

PULT is a cloud based desk booking system developed in Germany. It combines all major features needed to organise modern office spaces. The platform supports the booking of desks and meeting rooms and also includes visitor management, attendance overviews, parking, hybrid team planning and detailed analytics on office utilisation.

The software integrates with Microsoft Outlook, Microsoft 365, Google Calendar, MS Teams and Slack. Booked but unused rooms and desks are automatically released again. In addition, PULT provides insights into actual usage and booking behaviour, making it easier to plan and optimise rooms, spaces and workstations.

• Desk booking (Desk Booking): Booking desks through interactive floor plans with tags, equipment filters, QR check in and automatic check in via WiFi.
• Room booking (Room Booking): Booking meeting rooms with two way calendar sync for Outlook and Google, resource management, invitation options and optional catering.
• Hybrid team planning: Clear overview of who is in the office, remote or unavailable on each day. Options include favourites, recurring days, anonymous bookings and calendar synchronisation.
• Visitor management: Digital visitor registration, custom sign in flows, documents and NDAs, iPad reception mode, host notifications and badge printing.
• Office analytics: Utilisation reports, occupancy statistics, heatmaps and export functions to analyse how space is used.
• PULT Presence: Automatic attendance detection through company WiFi, with configurable rules, logs and reports for RTO and compliance.
• Parking and additional resources: Booking and administration of parking spaces and other office resources.
• Integrations: Connections with Microsoft 365, Google Workspace, Slack, MS Teams, Okta, HRIS systems and WiFi or network based systems.
• Security and hosting: Developed and hosted in Germany with GDPR compliant data processing and ISO 27001 certified infrastructure.

Pricing for PULT:

Pricing for PULT starts at 1.90 euros per user per month. Higher tier plans include additional features such as API access, single sign on and white label options. A free demo and product walkthrough are available.

Zur Arbeitsplatzbuchung in PULT

#2 Flexopus

Flexopus is a booking system for desks and meeting rooms that brings the core functions of desk booking together in one platform. The software is developed and hosted in Germany and meets strict requirements for data protection and security.

• Desk and room booking: Reserve desks, rooms and zones through the web or the mobile app.
• Digital floor plans: Interactive office maps that show available and occupied spaces.
• Check in and check out: Arrival and departure via QR code or the desk display, with automatic release if a booking is not used.
• Room and desk displays: Flexopus offers its own hardware to show booking status and support check ins directly on site.
• Visitor management: Guests can be registered in advance with invitation emails and QR code check in at reception.
• Analytics and reporting: Insights into how desks and rooms are used across the office.
• Integrations: Works with Microsoft Teams, Outlook, Google Calendar and provides a REST API for custom integrations.
• Data protection and hosting: Hosted on German servers (Hetzner in Nürnberg and Falkenstein), ISO 27001 certified. Flexopus also provides a data processing agreement and details on its subprocessors.

Pricing for Flexopus
Flexopus uses a resource-based pricing model, meaning the cost depends on the number of desks, rooms or other items you want to manage. You can try the software free for 30 days.

In the Starter plan, each resource begins at 1.59 € per month.

In the Business plan, which includes additional features, each resource begins at 2.99 € per month.

#3 desk.ly

desk.ly ist ein deutsches Arbeitsplatz-Buchungssystem. Die Plattform ermöglicht eine einfache Organisation von Arbeitsplätzen, Räumen und Parkplätzen und bietet darüber hinaus Funktionen für Auswertung und Administration.

• Booking of individual workstations, meeting rooms and parking spaces: Users reserve desks and rooms through digital floor plans or calendar views. Bookings can be made in the browser or via the app.
• Digital office floor plans: Interactive maps show all available spaces.
• Calendar integration: Synchronisation with Outlook, Google Calendar and MS Teams.
• Team overview: Shows who will be in the office on which day.
• Kiosk and attendance mode: Employees can record their attendance in the office or book available spaces spontaneously using a terminal, tablet, laptop or smartphone.
• Parking management: Booking and administration of parking spaces and charging points.
• Analytics and utilisation: Dashboards show how often desks and rooms are booked and help optimise the use of office space.
• Data protection and hosting: Operated in German data centres (AWS Frankfurt), ISO 27001 certified and fully GDPR compliant. A data processing agreement can be requested.

Pricing for desk.ly:
The Corporate plan starts at €1.65 per user per month, and the Enterprise plan starts at €2.20 per user per month. A free version is available for small teams with up to 15 users.

#4 Seatti

Seatti is a cloud based desk booking system designed for companies with hybrid work models, especially those working heavily with Microsoft 365. The software is tightly integrated with Microsoft Teams and Microsoft Entra ID and brings together desk booking, room booking and parking reservations, along with team planning and analytics on office usage.

• Desk booking: Booking desks through interactive floor plans with minute level reservation, reuse of last week’s bookings and booking suggestions directly inside Microsoft Teams.
• Room booking: Conference and meeting rooms can be booked in the same interface.
• Parking and resource booking: Option to book parking spaces and other resources in the same system, with the Teams app supporting bookings for desks, rooms and parking.
• Team and location overview: Overview of where colleagues are working, which locations are being used and when shared office days make sense.
• Analytics and occupancy reports: Insights into space usage and workplace occupancy with data analytics.
• Microsoft 365 integration and Teams app: Native integration in Microsoft Teams, installation through the Teams App Store, Microsoft SSO support and connection to Microsoft Entra ID.
• Data protection, anonymisation and ISO certification: Seatti is ISO 27001 certified. Bookings can be named or anonymous. Usage reports are based on anonymised, aggregated data and are not intended for employee monitoring according to the provider.

Pricing for Seatti:

Seatti offers three plans starting at 1.90 € per user per month. Higher tier plans include additional features. All features are included in the Hybrid Enterprise plan, with pricing available on request. Booking conference rooms and catering is offered as an add on module with an additional fee.

#5 anny

anny is a cloud based desk booking system from Germany that brings together the management of workspaces, meeting rooms, parking spaces and other office resources in one platform. The software is used for workspace management in hybrid offices, room bookings, visitor management and event or resource calendars.

• Workspace and desk booking: Booking workspaces through a single interface. Workspaces can be managed as individual child resources and can be controlled with rules, quotas and access permissions.
• Meeting room and space booking: Booking meeting rooms and other spaces with a calendar view, calendar synchronisation with Outlook and Google Calendar, plus optional add ons such as catering or equipment.
• Parking and resource management: Management and reservation of parking spaces, equipment and other resources in the same system used for desks and rooms, including detailed booking rules.
• 3D maps: Visualisation of locations, floors, rooms and workspaces on an interactive three dimensional map that allows direct booking.
• Communities, permissions and booking rules: Control over which users can book which resources through communities (groups), roles and permission systems, booking quotas and extended booking rules.
• Planner and calendar features: Planning office attendance and bookings with calendar, planner and map views, including two way synchronisation with Microsoft 365 and Google Workspace.
• Visitor management: Digital visitor registration with check in, collection of contact details, digital signatures and optional badge printing.
• Analytics and occupancy reports: Insights and heatmaps showing the utilisation of rooms and workspaces, helping to assess and optimise space usage.
• Integrations (Microsoft 365, Google Workspace, smart locks, HR): Connections to Microsoft 365, Google Workspace, Microsoft Teams, smart lock systems and third party tools such as Personio, plus API and webhook access in higher tier plans.
• Data protection and hosting: According to the provider, anny is fully GDPR compliant, developed in Germany and hosted on servers located in Germany.

Pricing for anny

Pricing is based on the number of managed resources and the chosen plan. In the Essential plan, one resource costs 5 dollars per month. In the Professional and Business plans, the price per resource increases to 10 and 15 dollars per month, and each plan includes a broader set of features.

#6 deskbird

Desk and room booking: Booking desks, meeting rooms and parking spaces via web, app or Microsoft Teams.

• Weekly planning: Teams plan their office days together, see who will be onsite on which days and coordinate shared office time.
• Automatic release for no shows: Unused bookings are cancelled after a set period, making desks available again.
• Visitor management: Guests can be registered in advance and checked in digitally when they arrive.
• Analytics and reporting: Insights into occupancy rates, usage frequency and desk availability.
• Integrations: Connections to Microsoft Teams, Outlook, Slack and Google Calendar. The platform also provides API, SCIM and SAML interfaces for larger organisations.‍
• Data protection and hosting: GDPR compliant. Data is processed in the Google Cloud region in Frankfurt, Germany. ISO 27001 certified. Personal booking data can be anonymised automatically, by default after six months.

Pricing for deskbird

Licensing is based on the number of users. The Starter plan begins at €2.80 per user per month, and the Business plan starts at €3.80 per user per month, with reduced pricing available for larger user numbers. Enterprise plans are available for larger organisations.

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